Awards Table Booking Terms & Conditions
Fees & Charges
All fees and charges are subject to government tax where applicable.
Table Allocation
Test Associates Ltd allocates all tables on the floor plan.
Specific location requests must be made through your account manager (a surcharge applies).
Booking Commitment
Submission of a table booking (via this website or otherwise) constitutes acceptance of these terms and commits you to full payment for the selected table(s).
Reception Access
Standard table bookings include entry to the standard reception.
VIP and VIP Plus tables include entry to the VIP reception (awards programme dependent).
Floor Plan Listing
The organisation name provided on the booking form will appear on the floor plan.
Guest Information Requirements
For health & safety, insurance, and seating purposes, each place setting requires:
Full name
Company
Email address
Seating Plan Deadline
All guest names must be finalized no later than 10 days prior to the event.
Changes after this deadline incur a £50 surcharge per change.
Payment Processing
Card payments incur a 4% processing fee at checkout.
Booking & Payment Deadline
All bookings and payments must be received by 12th June 2025.
Late bookings/payments incur a 15% surcharge.
- Trophy
If you are fortunate enough to win an award but are unable to attend the gala dinner to receive your trophy and certificate, you must be aware that a fee will be charged for sending these items to your designated location. The charges are as follows: £50 plus VAT for the UK and £100 plus VAT for international locations.
Cancellation Policy
All cancellations must be submitted in writing. Cancellation fees apply as follows:
More than 30 days before event: 50% of booking payable
29–11 days before event: 75% of booking payable
10 days or fewer before event: 100% of booking payable
Payment Terms:
Cancellation fees must be paid to Test Associates Ltd within 5 working days of notice.
Failure to pay within this period makes the full booking amount immediately payable.
