Awards Table Booking Terms & Conditions

  • Fees & Charges

    • All fees and charges are subject to government tax where applicable.

  • Table Allocation

    • Test Associates Ltd allocates all tables on the floor plan.

    • Specific location requests must be made through your account manager (a surcharge applies).

  • Booking Commitment

    • Submission of a table booking (via this website or otherwise) constitutes acceptance of these terms and commits you to full payment for the selected table(s).

  • Reception Access

    • Standard table bookings include entry to the standard reception.

    • VIP and VIP Plus tables include entry to the VIP reception (awards programme dependent).

  • Floor Plan Listing

    • The organisation name provided on the booking form will appear on the floor plan.

  • Guest Information Requirements

    • For health & safety, insurance, and seating purposes, each place setting requires:

      • Full name

      • Company

      • Email address

  • Seating Plan Deadline

    • All guest names must be finalized no later than 10 days prior to the event.

    • Changes after this deadline incur a £50 surcharge per change.

  • Payment Processing

    • Card payments incur a 4% processing fee at checkout.

  • Booking & Payment Deadline

    • All bookings and payments must be received by 12th June 2025.

    • Late bookings/payments incur a 15% surcharge.

  • Trophy
    • If you are fortunate enough to win an award but are unable to attend the gala dinner to receive your trophy and certificate, you must be aware that a fee will be charged for sending these items to your designated location. The charges are as follows: £50 plus VAT for the UK and £100 plus VAT for international locations.


Cancellation Policy

All cancellations must be submitted in writing. Cancellation fees apply as follows:

  • More than 30 days before event: 50% of booking payable

  • 29–11 days before event: 75% of booking payable

  • 10 days or fewer before event: 100% of booking payable

Payment Terms:

  • Cancellation fees must be paid to Test Associates Ltd within 5 working days of notice.

  • Failure to pay within this period makes the full booking amount immediately payable.

Free WEBINAR

2nd July at 11am (BST)

Empowering Developer Innovation: Balancing Speed, Security, & Scale